How to Print Background Colors or Pictures in Microsoft Word


Bring your colorful Microsoft Word work to your prints. Here’s how to print background colors and images on Windows and Mac.

Adding a background color or image to a Microsoft Word document gives it a touch of charm. You can differentiate it from others with a light shade or an interesting, even overwhelming image. But when you print your design, Word abandons your efforts and prints the standard white background instead.

So, if you want to push your virtual liveliness into the physical world, here’s how to print background colors and images on Microsoft Word documents on Windows and Mac computers.

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Add background colors and images to your Word documents

It’s very simple to add a custom color to your Word documents. You can choose a solid color or even a gradient, texture, pattern or image. We have a helpful article that walks you through the process of changing backgrounds in Microsoft Word.

Printing Background Colors and Images in Windows

You will need to ensure the following setting is enabled before printing. Here’s what to check.

  1. Working in the Word file, go to File > Options.
  2. Under the Display tab, in the tab Printing options section, make sure the Print background colors and images option is checked.


Printing Background Colors and Images on Mac

Here’s how to spruce up your Word documents on macOS.

  1. Working in the Word file, go to Word > Preferences.
  2. In the Exit and share section, select To print.
  3. Below Printing Optionsmake sure the Print background colors and images option is checked.
  4. Close the print options box, then go to File > Print.

Make your word prints stand out

Although it may seem time-consuming, adding a custom color or image to your prints will make your projects unique. You will be able to identify different project work at a glance and make your work attractive as well.

However, you will need to ensure that the background image or color does not affect the readability of your Word document.

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